Administration Manager

Website unglobalpulse UN Global Pulse

Deadline to apply: 23 March 2022

Duties and Responsibilities

UN Global Pulse (UNGP) is an initiative of the Executive Office of Secretary-General (EOSG) founded in 2009.  UNGP works in support of the Secretary-General’s priorities, in advancement of the UN Charter.  It serves as a cross-pillar lead and hub for experimentation and digital innovation with globally distributed Network in the Americas, Europe, Africa and Asia.

UNGP works with digital innovation, strategic foresight, real-time data and artificial intelligence to further sustainable development, humanitarian and peace outcomes.  UNGP’s vision is ‘A world in which responsible and inclusive digital innovation serves to empower people and protect the planet’.  UNGP’s mission is to work at the intersection of digital innovation and science to inform, inspire and support the entire UN and those it serves, to anticipate and respond to the challenges of today and tomorrow.

The goals of the UNGP Network are: i) to generate knowledge, capabilities and approaches that support the transformation of the United Nations into a more agile and resilient ‘next-generation’ institution; ii) to create and accelerate the development of globally accessible approaches that help communities and partners anticipate and address emerging global challenges; and iii) to advocate for the global transformation of policies, practices and culture required to maximize the impact of digital innovation, minimize its risk of harm, and ensure pathways to scale and sustainability.

To achieve UNGP goals UNOPS is recruiting an Administration Manager to strengthen UNGP’s operational capabilities in support of UNGP’s broader transformation in line with its new Terms of Reference.

This role seeks to i) design, develop, refine and improve administrative processes; ii) provide operational guidance and support to the staff and teams in UNGP Finland and across the wider UNGP Network; and iii) ensure adequate administrative systems, tools and processes are in place which allows UNGP to be operationally agile to deliver on its goals, mission and vision. The ideal candidate feels at ease in a rules-based organisation and is inquisitive and curious on how better administrative tools, processes and practice can improve the UN and increase its operational impact.

The role will involve significant engagement with procurement, finance, partnerships, legal, HR and operations teams.  It will entail working with a number of internal and external project/portfolio partners and individual experts.  The candidate will be able to translate complex processes into simple ideas and language and thrive in working across topics, teams and geographies.

The role is expected to be process driven but at the same time innovative.  For example, the incumbent is expected to provide advice and proposals on how the UN can improve its operational capacity in support of a ‘next generation UN’.  The role is based in Helsinki, Finland.  Occasional travel and field missions may be required as conditions allow.

The incumbent will work under the supervision of the Lab Manager, UN Global Pulse Finland and execute the following duties:

  1. Team Management and Coordination
  2. Process Development and Management
  3. Procurement and Partnerships
  4. Recruitment and Human Resources
  5. Finance and Operations

Qualifications and Experience

* FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

Education:

  • An advanced university degree (Master’s degree or equivalent) preferably in business administration, development studies, sciences, social sciences, public policy, international relations, or another relevant field is required.
  • A first-level university degree (Bachelor’s degree or equivalent) in a related field in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Required Experience:

At least five (5) years of experience in administration in a public or private sector organization, or in a related field.

 

Desirable Experience:

 The following experience is desirable. Candidates who do not have experience in these areas are welcome to apply:

  • An understanding of project/programme management in a UN context.
  • Experience in the UN or international organizations or national/regional/local government contexts.
  • A good understanding of policy, processes and procedures in all or any of the following: HR, Procurement, Budgeting, Partnerships, Office Management.
  • The development and refinement of administrative tools and systems in an international organization or public sector context.

Language Requirements:

  •     Fluency in English (speak, write, read) is required.
  •     Knowledge of another United Nations official language is an asset.
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